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Our Services

Published: 21 November 2017

What we do...

Understanding and translating our client's requirements are at the heart of every successful event. At SHSCEvents we work tirelessly to interpret your needs, your values and your brief. We become an integrated part of the event organising committee working with you to create an inspiring and rewarding event.

We offer a tailored management service undertaking any or all aspects of the event management process, our job is to make yours easier. From initial venue finding to on-site management we can support you every step of the way no matter what size or type of event you are planning.

We have a proven track record for organising events with a vast portfolio of events for 15-650+ delegates across both Scotland and Europe. Our clients include the Scottish Government, NHS boards and major Scottish charities.

Abstract Management

If abstracts form an integral part of your programme SHSCEvents can manage the abstract process for you. We can provide a user-friendly online abstract submission system that gives the presenters the ability to upload and edit their abstracts via self-service functionality. Referees benefit too as they can view, score and comment on abstracts online eliminating the need to wade through paper submissions. Once scored, system generated emails can then be sent to successful and rejected presenters informing them of the scoring outcome.

Conference Marketing

SHSCEvents can help you to spread the word and impress your audience with your conference marketing. From creative flyer design to social media we can help you implement an effective marketing campaign that will attract the maximum number of people to your event. Working with a range of suppliers and budgets we can produce all manner of brochure, flyers, presentation materials and bulk email solutions to promote your event as widely as possible. Using our content management software we can design and produce bespoke event micro sites that complement your own branding and image.

Delegate Management

Using state of the art registration software SHSCEvents can offer a comprehensive and cost-effective delegate management service that ensures delegates are looked after from the minute they book for your event until they arrive.

Our delegate management software offers a wide variety of online functionality and gives our team the ability to quickly:

  • Create, modify and brand easy to register online booking forms with minimal fuss
  • Create bespoke micro sites for larger events or events web pages for smaller events
  • Track and chase invites issued to a prospective audience
  • Manage quotas for delegates, workshops, accommodation etc
  • Provide self-service options to delegates allowing them to make changes to their own booking
  • Set up third party permissions enabling customers to access the system
  • Create and issue invoices, travel information, links to conference documentation etc
  • Accept online payments from most secure payment processing systems
  • Manage multiple hotel preferences
  • Create a wide variety of badges including bar-coded badges
  • Set up online networking areas for access by those booked to attend an event
  • Set up links to social networking sites
  • Provide a wide range of standard and customised reports including cross event reporting
  • Set-up and send post-event evaluations to all delegates

We can offer this service on a standalone basis or as part of a wider package of event services.

Financial Programme Management

We understand that sound financial management is at the heart of every successful event. With increasing pressure on financial resources and ROI we know how important it is to make every penny count.

Working with you we can produce various budget scenarios which highlight the required targets for funding, delegate, and sponsorship or exhibition income and as part of our ongoing service you will receive regular reports on income and expenditure tracked against your budget.

Programme Management

Whether you wish to educate, motivate or entertain your audience getting the right programme mix is critical to event success. SHSCEvents can offer practical advice and guidance on all aspects of your programme from inspirational speaker suggestions to programme scheduling.

In addition we can also help to make your programme more interactive with the use of interactive audience technology such as webcasting and digital or text voting.

Sponsorship

For many events securing commercial support is fundamental to project viability. At SHSC Events we draw on years of experience to guide you through every stage of your sponsor strategy from identifying potential sponsor opportunities to create a sponsorship prospectus and building a targeted mailing list.

We also manage sponsors involvement at on the day of the event. If a commercial exhibition will feature as part of your event we can provide advice and guidance on exhibition floor plans, pricing and promotion ensuring maximum returns for your event.

Venue Finding

At SHSCEvents we understand the importance of finding the perfect venue for your event so let us help. Whether you're after a remote castle or dedicated conference centre SHSCEvents will do the legwork for you.

We have contacts at a vast number of venues across the UK and Europe available at competitive prices.